Meeting Room Application – Westbrook Public Library

Name of Sponsoring Organization or Individual *

Name of Person Responsible for Program *

First

Last

This person will be the primary contact.

Email of Person Responsible for Program

Primary contact’s email address (optional)

Phone Number of Person Responsible for Program *

Requested Meeting Date *

Ex. 6/2/2021. If you would like to book a series, please provide your requested dates. Dates and times are not guaranteed. Meetings must begin during the library’s hours of operation.

Requested Meeting Time (please include a start time, an end time, plus any additional time you may need to set up and break down the room) *

Ex. 10-11 AM. Dates and times are not guaranteed. All meetings must begin during the library’s hours of operation.

Will this event be open to the public? *

If yes to the question above, what time will the event start?

Requested Meeting Room *

Click above for options. Options include: Community Room (accommodates: up to 94 persons maximum with tables and chairs; up to 200 persons maximum with only chairs; recommended no more than 100 persons), Conference Room (accommodates: accommodates: 2-15 people maximum; recommended no more than 10 persons), Study Room (accommodates: accommodates: 1-2 persons maximum).

Number of Attendees Expected *

Will you be using Library AV equipment? *

Ex. projector, podium, audio equipment.

Would you like to make an AV training appointment?

If “yes” person responsible for program will be contacted by the library.

Will your meeting extend past the library's closing time on the date of your request? *

Yes
No
Possibly

If “yes” person responsible for the program will be contacted by the library.

Will you need WiFi access?

By completing this form you (the person responsible for this program) agree to abide by and enforce the Westbrook Public Library Meeting Room and Storage Policy. *

By completing this form you (the person responsible for this program) agree to abide by and enforce the Westbrook Public Library Meeting Room and Storage Policy (found at westbrooklibrary.org).

Comments, Questions, and Additional Details

Please provide any additional information here (ex. special accommodations.) If form was completed by Library staff, please date and initial. Application may take up to 3 business days to process.